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Society meeting held on 2021-08-24

Attendees:

  • Dan trickey
  • Dan Hobson
  • Mihai Stefan Merlas (Treasurer)
  • Tommy Poll (President)

Minutes

  • Societies fair is on the wednesday and thursday of the last week of september.
  • Thurday 2nd of october, volunteering day that we should attend.
  • We should also attend the ECS bunfight.
  • we get more space

  • Absolute main priority is to get more society members

  • From the week before freshers we need to advertise on facebook
    • Do this daily
    • Make Facebook posts about SP2019 and SP2021
    • Use Facebook advertising feature
  • Refreshed website for freshers and recruitment
    • Promote recruitment video
  • Multiple freshers talks
  • Planned 12 weeks of events
    • Talks activity afternoons, etc
    • "fun" days
  • Order polo shirts for the society
    • Order from Carolines
    • Must have SRO branding
  • Microbots and rub-bots can be used
  • Construction day for making more rub-bots
  • We could potentially set-up a flagpole (that has an SRO branded flag) which is controllable using a joystick.
  • Python training course

    • Use code academy.
    • Introduce the freshers to sbot.
  • Sign-up mechanism

  • Use mail chimp.
  • Use it for freshers events

  • beyond freshers

  • Focus on two events.
  • Smallpiece

    • Volunteer competition or a scouts talk.
  • Money

  • Ask Son, Reena, Joyce for support.
  • Tommy has yet to transfer the bank account, but we may need to hold an AGM before the bank account is transfered.
  • The approximate balance of the bank accoutn is £2000

  • Branding

  • Sourcebots is the event, not the society.
  • Produce 3 different kinds of leaflets
    • 3 different aspects of the society can be advertised using these leaflets.
    • Must have the complete list of events (and dates) at the back of these leaflets.
    • We can target some of the advertising to former Smallpiece/SR competitors/volunteers.
  • Roller banner needs to be redone.

    • Makes sure it has SRO branding
  • For the freshers week we need to sort out the cup-board.

  • Dan could run for secretary to satisfy SUSU requirements.

  • Tommy tried to access the society post box but it was closed.

Action Points

  • Talk to jenny about transferring the bank account.
  • Hold an AGM.
  • Decide dates for events.
  • Start a design for the leaflets and roller poster.
  • Start a design for the polo shirts.
  • Another planning meeting next week for freshers.
  • Plan out the social media campaign.
  • Create a marketing video.
  • Use SRO/tasks from now on (unless if it is sourcebots related).