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SRO Meeting agenda 2018-10-01

Freshers

  • Bunfight Retrospective

    • We shipped it and got about 155 signups!
    • MiniBots demo worked well.
    • We shouldn't have used the SR kit for the Tudor. Confusing for students.
    • The cube didn't work.
    • Anton: "The table cloth didn't match."
    • We need to sort out posters and leaflets and misc crap beforehand,business cards.
  • Activity Day

    • Presentation - Who we are and what we do?
      • ACTION POINT Kajetan to make intro presentation.
    • Start off with the Lego, build up to line following.
    • Then switch to the mbeds, with the worksheet.
    • Social
      • Artemis?
      • Scoops?
      • Pub?
      • Wing it.
      • Board Games.
      • Jenny will attempt to get pizza.

Finance

  • SUSU Funding
    • Funding for all the things we asked for (batteries, vacuum, scaff gloves)
    • Dan had a chat with Activities Person (Zone co-ordinator) at SUSU
    • We fund half, susu funds half
    • Mbeds are £150 each
  • Sponsorship
    • Applied for funding (emails shipped, Thales)
    • Anton will send some more emails out to other companies.
    • Contact ECS?
    • Corporate responsibility
    • Contact Joyce Lewis, contact list / funding.
    • Re-establish relationship with Farnell. Ask Kier.
    • The university has a good relationship with ARM. Robogals had some issues, probably not ARM. Remind them that they sponsored Robogals in the past.
    • ACTION POINT Anton to get monies

Defining the future of SRO

  • Discussion of redefining SourceBots to be an event rather than an organisation.
    • SourceBots and MiniBots are "brands" of SRO
    • SourceBots for older, MiniBots for younger?
      • Classify activities by brand, so that there isn't duplication of branding in materials.
  • Purchase of srobot.org?
    • Newname srobot to similar to srobo.org (SR domain)
    • Contains all of MB and SB and links to other websites
    • Potential Domains:
      • sro.bot
  • Final Logo Decisions, cleanup svg files and commit to git
  • Branding and colour style guides? Use Coolors / colormind / similar
  • Separate Mailing list for SRO events

    • Stop spamming on the SB one
    • Mailchimp as annoucements + current google groups as discussion forum
      • Suggestion - Move people from outside Southampton (SourceBots mailing list)
      • Separate smallpiece mailing list
    • Annouce in the mailing list that the mailing list has changed
    • ACTION POINT Dan to setup new mailing lists and contact old one.
  • G Suite

    • ACTION POINT Henry to investigate.

Robogals

  • Can we get rid of the old leaflets?
    • Yes, they've gone. Kept a couple for historical purposes.

Smallpiece cleanup

  • Carpet is now in 53 foyer and 32
    • North end level 3
  • Mugs need returning to Level 3 Zepler
    • ACTION POINT Alex will move them to L3
  • Expenses form needs filling in
    • This is available on Slack
  • Carpet tiles have finally been removed
    • Probably binned
  • SUSU needs paying
    • Contact Heather / ECS
    • ACTION POINT Poke Heather
  • Certificates need sending
    • Needs sending
    • ACTION POINT Check this evening
  • Missing orders (where are they?)
    • Wheel hubs (backorder) - Arrived?
    • Drill charger (wrong one)
    • RUB trolley (no idea)
      • ACTION POINT Kajetan and Dan will chase Shaun Ford
  • Find Alistair's pen
    • Probably can't find that now
    • Buy a new one?
    • £55.81
      • Fix for next year, add items to the personal property list
  • Meeting on Monday with Reena about Smallpeice 2019
    • 10am Geoff Merrett's Office (L4 Mountbatten)

Non small piece