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Meeting 2018-02-26 Minutes

Hangout: https://hangouts.google.com/call/p8wJyZ56KP-gltWOo7M2ABEI - Technical Overview presentation - Action Point: Andy to upload the presentation - Update Trello - Email: - Tell teams they're over half way - Confirm the date - Also release an update? - Jake is drafting an email - Tech day reminder - Media consent coming soon - Finish time will be no later than 5pm, may be later, will be confirmed in advance - SUSU funding: - There's another SUSU funding round coming, we need: - A Lamp for the cupboard - A lock box (required for data protection, by EU Law.)

  • The cube

    • Any update from union films?
      • No, we've decided to go ahead with the date despite this, because we need to give teams enough time. Easter starts in 3 weeks, if teachers need students to fill out forms for health and safety they need to start now.
    • We should confirm the date Tomorrow for the competition: 21st April.
      • End time will be 'the afternoon', as we don't know if UF will let us use the Sunday evening.
    • If Max let's us use the cube, even better
    • Jake is drafting an email
  • SR's VMs

    • Have been deleted
    • We're pretty sure this won't break things
  • Shipping the new website

    • Netlify issue
    • What's left on WP?
      • Sponsors page maybe?
    • Do the DNS swap (Andy + Jake)
    • Jake has sent new DNS record to Andy
  • Discussion point: Detecting out of focus camera

  • Discussion point: create an Internal Docs trello board?

    • This would aim to list things we should record on whatever internal docs platform we choose.
    • Action point: create board and add cards. Some ideas:
      • A hub / "welcome pack" for new volunteers
      • High-level architecture and design decisions of kit
      • List of useful slack channels + purposes
      • How to run events
        • What tasks need to be done?
        • What volunteer roles exist, and what are their requirements?
        • What equipment needs to be sourced?
        • We seem to have a lot trof traditions here, especially when it comes to Smallpeice - it would be good to get these down on paper to reduce the impact of bus factor.
      • How to develop
        • What tools do we use, and how do we use them?
          • Git, Github, Circle, Netlify, MyPy/Flake8/etc, Hugo
        • How to review a PR?
        • Style guides
        • Team Communication
        • Walkthrough on how to make an improvement?
          • Set up environment
          • Obtain code
          • Implement change
          • Test change locally if possible
          • Create PR
          • Respond to review comments
        • Who has expertise in particular areas?
          • Kit software
          • Kit hardware
            • Kit
          • Board communication
          • Packaging / Distribution
          • Web & docs

Socials: - Escape room - Artemis