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Meeting 12-02-2018 Minutes

  • Robogals merger

    • Make them another sub group of SCRO / SRO
      • e.g.
      • Sourcebots
      • Student Robotics
      • RoboGals
      • etc
    • They're very interested in merging as they struggle for numbers
    • Opportunity for maybe developing our outreach arm??
      • Out of scope?
      • Do we want to merge with another organisation afetr we just escaped the horrors that is SR?
      • SubGroup?
        • Possibly how SourceBots is a "subgroup" of SCRO
      • Rename SCRO to SRO?
        • Southampton Robotics Outreach
        • Perhaps SURO instead? Southampton University Robotics Outreach
      • SCRO is the pool of volunteers, whilst the two subgroups operate semi-independently
      • They could do mentoring as they have more experience with this whilst we have more experience with technical things
      • Mentor in pairs?
      • Action Points: If we agree
        • Make the Wordpress website a SCRO website, and the Netlify website the Sourcebots one?

          - SCRO website: sotonrobo.org?

        • Maybe rename SCRO to SRO ("Southampton Robotics Outreach"/"Southampton University Robotics Outreach")
        • New mailing lists and facebook group for SCRO
        • Let's see what they say about AGMs
        • Get their members, they need to re-signup.
        • Set up a SRO meeting to discuss this further Action Point Andy to speak to RoboGals about the merger.

  • SourceBots Slogan: > "Eat, Sleep, Build, Compete!"

    • Open up the discussion for other slogans.
    • e.g "Bees"

  • Discuss the Favicon:

    • Favicon: (only available if you have access to slack)
    • We decided the 2nd one looks best, and that's what we've got.

  • Somebody has claimed the sourcebots.soton.ac.uk domain

    • ACTION POINT
      • Failing this, contact iSolutions to reclaim the domain.

  • Medals USB

    • Flesh out details and discuss costing
    • Only give out one medal per team
      • Otherwise there's issues with large teams
    • The medals could have USB functionality and thus be interfaced with robotd to display as a trophy on subsequent years
    • As we are implementing microcontrollers anyway, it is not a huge amount nire effort to do this?
      • Some microcontrollers have built in USB anyway
      • Thing from labs?
        • But this uses mini USB
      • Discuss with Kier
      • Cover in RGB
      • Mount on old PCBs from WEEE bin
    • What is our actual goal?
      • This seems to be unclear and we need to decide this so that we can define the design criteria.
    • Pre-existing trophy component that we then add to?
      • i.e a shield that we mount the electronic bit onto.
      • Action Point *
      • Anton to cost this out.

  • Do we want a SourceBOTS plaque?

    • As this is the first year, this would be the right time to do this
    • RGB scrolling display.
      • This would mean no engraving costs after the initial year.
    • Returned by the team every year
    • In addition to the medals

  • Rename #dev on slack

    • Lots of development
    • Rename to kit dev.
    • Make an #off-topic, #random can be bees.
    • Clean up some channels

  • Booking the cube

    • SUSU has started threatening to cancel our booking
      • Action Point *
      • WALK IN AND MAKE UNION FILMS DO THINGS

    • Another email to Max Hayman telling him of the situation

    • We should consider other venues in case we cannot get the cube. - Jubilee Sports Hall? - Not done before - Garden Court - Expensive

    • Contact Sab Officers
      • Action Point Charlie to contact Sab Officers
        • Speak to Evie Reilly vpdci@susu.org

  • Shipping the update (finally)!!!!!!!!

    • RunUSB will blow up if we ask them to use the update mechanism
    • Let's not ship a Version Number today.
    • Last things to do:
      • Update pi-image
      • Document that using the update file won't work for this release
      • We've been waiting too long, lets just ship it.
      • fix and Review email overnight
      • SHIP tomorrow (Tuesday).
    • Removing ML from vision should go in the next update.

  • Git Suggestion

  • Documenting how volunteers work:

    • We've got to find a nice way of making a wiki
    • Self hosting is highly discouraged.
      • We shouldn't rule this out completely
      • Action Point *
      • Kajetan to research into wiki hosting
        • A small cost could be justified.

  • Some issues with the python tutorial, see the Github issue Henry is making.

  • Tech day on Saturday (17th)

    • Email
    • No luck getting lvl 2 labs.
    • Some luck getting Boldrewood.
    • We need a high quality security guard
      • Preferably running on Arch and able to operate doors
      • First Aid training?
        • Andy has emailed to find out about this.
      • Action Point * Andy to send an email tomorrow
      • Action Point * Kier to do risk assessment
      • Kier to do everything
      • Action Point * Andy to ask Jules for Laptops

  • Social: Escape Room in Southampton